Using Domino software programs to improve information system performance should be carefully planned. In particular, it can only be recommended against general use in enterprises as a universal tool. If you use this tool carelessly, there is a risk of creating information chaos in the company.
For well-structured Worflow applications, it is only advisable to use if software enhancements have the ability to abstract workflows.
For management it is absolutely not suitable for large volumes of data and for quick access to them; Examples of such applications: – Financial accounting – Payroll – Order processing – Customer processing systems – Warehouse management – Statistics – Booking systems – Booking systems.
In general, applications can be divided into four areas: information banks, knowledge management, workgroup computing, and workflow automation. Information banks provide employees with archival and reference information. Typical examples of this are address management, archives with presentation documents, catalogs or price lists. Sequential storage can improve the timeliness and maintenance of information.
Knowledge management is a central component of consulting firms, since in most cases the central factor of information is in management consultations in an unstructured form and is distributed among many consultants or groups. With the help of applications for the exchange of information is achieved that “the wheel must be invented only once.” This can lead to time and cost savings, continuous quality improvement and faster action. In the field of computing for workgroups, we are talking about short-term and largely self-developed applications that work together in teams. As part of the project, and often created on different sites. The fourth area of workflow automation relates to the field of professional development of task management systems applications within office work.
Domino software programs provide the first focus on asynchronous collaboration tools that include Lotus. In addition, the most famous product, and its improvements, is called as a system for supporting communication in groups. What is noteworthy in these somewhat older programs is that they already contain hyperlinks that provide network information structures.
The program provides so-called “views” similar to the views implemented in Notes. These systems were developed at universities for academic purposes and have little to do with corporate practice applications. In the commercial field, the program can be compared to Notes. Now it is available in the fifth version and is based for the first time on a real client-server approach.
The program supports the functions of group software, such as scheduling meetings, computer conferences and shared folders with files, as well as workflow components, project tracking, unified document management and access to the World Wide Web. Like Lotus, it supports various transport protocols and replication mechanisms, but the workflow functionality must be acquired as a single module, while in Notes the basic functionality of workflows is an integral part of the platform.
The company is also trying to gain a foothold in the group programs sector. The product family has been developed to provide structured and unstructured information in an integrated and comprehensive way within the company. Individual products are closely related and should cover all areas of group software, such as electronic messaging, group planning, full-text search, and document management.
However, using individual components compared to the unified Notes platform is quite difficult. Some of the personal (for example, unclear information connections) and technical (hardware, software) problems of providing information from the figure are relatively simple in nature and are mainly solved in business consulting for performing business operations. However, for management consulting, the problem of a high proportion of creative and innovative tasks or the lack of predictability of new tasks is of paramount importance.